Today’s Desktop Emails clients like Microsoft Outlook, Outlook Express and others, and web mail email clients like Gmail, have Out Of Office Email Notice features built within themselves. These features allow you to notify the email send that you are out of the office and are not in a position to reply the email.
All this is done automatically and many computer users make an extensive use of this feature. However, most of them are unaware about the potential threats associated with this feature and care to be taken while using it.
How to Avoid Spammers by Exercising Care with Your Out Of Office Email Notices
Spammers are getting organized these days. Spammers buy email addresses in bulk from email harvesters and the rates are quite cheap. But most of these email addresses are dead, and the users have abandoned these email addresses.
The success of any spamming attempt depends on the ability of the spammer to filter the dead email addresses from the active email addresses and spammers make use of several techniques to filter out dead email addresses from the active ones.
Now imagine a situation, when yoru email address figures in the list of email addresses, which a new spammer has just purchased. As soon as the first spam email reaches your inbox, which is on autoresponder mode, an Out of Office Email Notice is immediately send to as the reply to the Spammer, notifying that your is an active email address.
The spammer thankfully collects it, and now your email address is in the active list, and tagged for more serious sort of spamming.
What is the Solution
No, we are not asking you to just discard “Out Of Office Email Notice” feature. Instead you should use it a bit carefully. You should set it to respond only to the trusted sources and to the people on your contact list. If you want more, then your should configure it in such a way that it responds only to the emails coming from trusted domains.
Different email clients have different features, and you will have to work out how to do it yourself.