In case you have been sending important files and documents through emails, then it is important to know that emails are not a secured way to send documents. Anyone, who can sniff into your internet connection, can easily get access to the data being transacted and can have access to the sensitive information your are sending through your documents.
Encryption and Digital Signatures – A way to Secure Your Documents
In case you are really want to secure your documents, encryption and digital signatures are the things to consider.
Signature995, is part of the popular project pdf995 and it allows you to encrypt your pdf files and add digital signatures to them. Off-course you can do the same thing with Adobe Acrobat also, but that requires a lot of money to purchase Adobe Acrobat, while Signature995 is a freeware tool.
You can use Signature995 to protect different types of MS Office file formats like .doc, .xls, .ppt and even ZIP files. The encryption is done non-destructively and the de-cryption of the encrypted documents is quite easy.
Unlike other PDF solutions, Signature995 is free to both the sender and the recipient.
Features of Signature995
Encryption: Generates a key from your password to encrypt PDF documents (*.pdf), Microsoft Office documents (*.doc, *.xls, *.ppt) and Zip archives (*.zip). The encrypted file is placed in the same folder as the original document. It has the double file extension ‘.encrypt.995.’
Decryption: Decrypts PDF documents, Microsoft Office documents and Zip Archives encrypted with Signature995 if the correct password is supplied. The unencrypted document is placed in the same folder as the encrypted file. It has the additional file extension ‘pdf’, ‘doc’, ‘xls’, ‘ppt’ or ‘zip.’
Sign: Uses your digital certificate to sign a PDF document, Office Document or Zip Archive. If “SecureSign” is checked, the signed document will also be encrypted. The signed file is placed in the same folder as the original document. It has the double extension ‘signed.995’ or ‘securesigned.995.’
Co-sign: Uses your digital certificate to add a signature to a signed or SecureSigned (requires the document’s password) document.
Verify: Verifies signatures and displays the Certificates of a signed or SecureSigned (requires the document’s password) document.